Trustees Meeting Minutes (10.15.26)


Date: October 15, 2026 | Location: River Room, Wellfleet United Methodist Church

Attendees: Rich Murphy, Dwight Esty, Dan Sanders, Pastor Joyce Kang

Recorded by: Pastor Joyce Kang

 

1. Opening & Approval of Previous Minutes

  • Opening: Prayer led by Rich; agenda reviewed.
  • Approval: Minutes from Feb 2, 2025 were reviewed and approved.

 

2. Old Business & Open Issues

  • A. Roof Leak & Mold Remediation: Roof leak near Pierce Vestry must be repaired before proceeding with mold remediation ($4,329.96 estimate).
    • Action: Obtain roofing proposal; review cost before starting mold cleanup.
  • B. Church Internet & Thermostats: Internet bill is over $227/mo with modem connection issues affecting sanctuary thermostats.
    • Action: Contact Comcast for a modem upgrade, plan review, and nonprofit discounts.
  • C. Parking Lot Lines: Line repainting needed.
    • Action: Rich and Dwight will test a trial painting method on a few spaces.
  • D. Exterior Light Pole: Repaired near Paths of the Past entrance. No further action needed.
  • E. Exterior Sanctuary Stairs: Treads are sound but require ongoing upkeep.
    • Action: Get cost estimate for stair tracks.
  • F. Lower Windows & Maintenance: Window repairs remain incomplete.
    • Action: Rich and Dwight to discuss smaller projects with David; explore forming a Building & Grounds subcommittee.

 

  • G. Vegetation & Parsonage: Motown Landscaping cut back driveway/parking vegetation. Parsonage interior well-maintained by tenants.
  • H. Heating & Winter Worship: Discussed sanctuary heating costs vs. holding winter worship in the vestry (maintaining minimum heat for instruments).
    • Action: Pastor Joyce to consult Pastor John (Congregational Church) regarding their experience; monitor costs; consider solar options long-term.

 

3. Piano Relocation

  • Agreed to move the heavy piano from Memorial Hall to the vestry for fellowship use, using plywood to protect the floor.
    • Action: Coordinate volunteers and plywood for safe moving date.

 

4. Building Use & Community Outreach

  • Currently hosting 3 AA groups and an exercise group. Discussed exploring ways to further support these groups.

 

5. Oyster Fest Parking

  • Motion Passed: Kept parking fee at $20/car (instead of increasing to $30).
  • Logistics: Early arrival, cones, reserved spaces for worshipers, and outside coffee/fellowship planned.

 

6. Annual Christmas Swag Party

  • Set for Saturday, Dec 5, 2026 (Wellfleet Holiday Stroll). Activities include swags, crafts, bake sale, soup, and popcorn.
    • Action: Contact David to provide live piano/keyboard music.

 

 

7. New Business

  • A. Building & Grounds / Garden Volunteers: Plan to recruit volunteers, form a subcommittee/garden group, and organize a spring cleanup.
  • B. Replacement Key Box: Member offered to donate a user-friendly box using the current access code. (Action: Install new box).
  • C. Church History & Visitor Info: Discussed creating a historical pamphlet and exploring a Conference historical book project.
  • D. Safe Deposit Box Access: Bank requires meeting minutes authorizing access.
    • Action: Record official authorization in Church Council minutes on Nov 1 (prior to Church Conference on Nov 7).
  • E. Church Conference Trustee Report: Pastor Joyce is preparing the report details. (Action: Complete report before conference).
  • F. Church Trust Funds: Discussed potential access to conference/foundation trust funds for maintenance.
    • Action: Pastor Joyce to consult Pastor David Abel during his Nov. 15 visit.

 

8. Adjournment

  • Closing prayer offered by Pastor Joyce Kang. Meeting adjourned.

 

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